PTO Bylaws

Bylaws of the Percy Julian Middle School Parent Teacher Organization
Revised: May 2005

Article I-Name

The name of this organization shall be the Percy Julian Middle School Parent Teacher Organization.

Article II – Objective and Policies

The objectives of this organization are:

1. To promote the welfare of youth in home, school, and community.
2. To bring into closer relationship the home and school, that parents and teachers may cooperate intelligently in the education of youth.
3. To develop united efforts between educators and the general public, that will secure for all youth the highest advantages in mental, physical, and social education.

Article III – Membership

Membership shall consist of every parent or guardian whose child or children attend Percy Julian Middle School, all full or part time faculty members, and all administrative staff. Members shall have the right to vote at general membership meetings and the annual elections of officers.

Article IV – Officers

Section 1.

1. The officers of this association shall be a president or co-presidents, a first vice-president, second vice-president, treasurer, secretary and faculty liaison
2. Officers shall be elected at the last regularly scheduled evening meeting of the school year following notification of the membership of the date of the election and the nominees. When there is more than one candidate for any office, election shall be by secret ballot.
3. ach Officer shall assume his/her office immediately upon election and shall serve for one year or until a successor is elected.
4. No person shall serve more than four consecutive terms on the board and no more than three consecutive terms in any one office.
5. The faculty liaison should be a staff person to assist in communication and requests between faculty and parent body of the PTO. The Faculty Liaison shall be named by the Principal of the school each school year for a one-year renewable term.
6. No staff or administrative officer of the school may hold positions on the Executive Board with the exception of the positions of faculty liaison and the officio role of the Principal.

Section 2.

1. The nominating committee shall consist of at least three members; one member shall be selected from the Executive Board by the Executive Board; one shall be the principal of the school, and one shall be a member at large of the organization nominated by the Executive Board. The nominating committee will be appointed at least two months prior to the election. The chairperson of the nominating committee shall be elected from the membership of the committee..
2. Candidates for the Executive Board who are identified by the nominating committee shall have consented to serve if elected, for each office to be filled, and shall report at a general meeting at least thirty days prior to the election.
3. Additional nominations may be made by any Organization member, provided that a list of nominees shall have been filed with the secretary at least ten days prior to the annual meeting, accompanied by a petition signed by at least twelve members of the Organization.
   

Section 3.

A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive board, notice of such election having been given. In case such a vacancy occurs in the office of the co-presidents, the first vice-president shall serve notice of the election.

Article V – Meetings

Section 1.

1. Regular monthly meetings shall be held at such times and places as the Executive Board may determine at its first meeting of the year.
2. Notice of all regular meetings shall be published in the school newsletter.
3. Meeting dates may be changed by appropriate action of the Organization or of the Executive Board. A five-day notice shall be given for any date change.
   

Section 2.

The annual meeting shall be the last Organization meeting of the year.

Section 3.

A majority of the members present shall constitute a quorum for business transactions.

Article VI – Duties of officers

Section 1.

The President or Co-presidents shall preside at all meetings, shall be a member ex-officio of all standing committees, shall appoint chairpersons of standing committees, and shall serve as or appoint a representative to the PTO Council.

Section 2.

The First Vice-President shall perform the duties of the President or Co-presidents in the absence of inability of the latter, and shall be chairperson of a standing committee.

Section 3.

The Second Vice-President shall be chairperson of a standing committee.

Section 4.

The Secretary shall record and publish minutes of all meetings and conduct the business correspondence of the PTO as directed by the Executive Board.

Section 5.

The Faculty Liaison shall be the link between the faculty, staff and administration of the school with the parent body of the membership of the PTO.

Section 6.

1. The Treasurer shall receive all monies of the Organization, shall keep an accurate record of the receipts and expenditures, and shall pay out monies in accordance with the approved budget as authorized by the Organization. The treasurer shall present a financial statement at all regular and executive board meetings, and shall make a report at the annual meeting.
2. The Treasurer shall deposit the funds of the Organization in an account first approved by the Executive Board, the account being in the name of the Organization.
3. The Treasurer’s accounts shall be audited annually.
4. The Executive Board has the authority to approve spending up to $500.00 without notification of or voting by the membership of the organization. The Executive Board must receive vote approval by its membership expenditures over $500.00

Article VII – Executive Board

Section 1.

The Executive Board shall consist of the officers of the Organization, the chairpersons of standing committees, and the school principal or his/her representative.

Section 2.

1. The duties of the Executive Board shall be:
2. To transact business and approve expenditures between monthly meetings that are authorized by the general membership.
3. To create standing committees and special committees.
4. To approve the plans of work of committees.
5. To present a report and/or agenda at the regular meetings of the Organization.
   To appoint an auditor.
6. To prepare a budget and submit it to the Organization.

Section 3.

Meetings of the Executive Board shall be held at the discretion of the President or by call of three members of the board. Meetings shall be open and announced generally. A majority shall constitute a quorum.

Article VIII – Standing and Special Committees

Section 1.

The Executive Board shall create standing committees as necessary. Chairpersons and, if required, co-chairpersons of the standing committees shall be selected by the Co-Presidents. Their term shall be until the closing of the school year. Committee chairpersons shall appoint their committees.

Section 2.

The chairperson of each standing committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without consent of the executive board.

Special committees may be created by the Executive Board and shall serve until their task is complete, or until the school year ends.

Section 3.

A standing committee may be disbanded by vote of the Executive Board.

Section 4.

Special Committees may be established by vote of the Executive Board. Such committees may be created for specific purpose or a defined period of time.

Article IX – Community Organizations

The Co-presidents of the PTO shall appoint delegates and representatives to community organizations. These appointments shall be subject to approval by the Executive Board.

Article X – Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or any special rules of order that the Organization may adopt.

Article XI – Amendments

The constitution may be amended at any regular meeting of the Organization by a two-thirds vote of the members present and voting, provided that notice of the proposed amendment shall have been published in the school newsletter at least thirty days prior to the monthly general meeting.